KPI Layanan Pelanggan

Effective customer service is crucial for maintaining customer satisfaction and loyalty. To measure and enhance the performance of your customer service team, it's important to track key performance indicators (KPIs).

What is customer service KPIs?

Customer service KPIs (Key Performance Indicators) are specific, quantifiable metrics used to evaluate the effectiveness and efficiency of a company's customer service operations. These KPIs provide insight into how well a company is meeting customer expectations and delivering quality support. By tracking customer service KPIs, businesses can identify areas for improvement, ensure customer satisfaction, and maintain a high standard of service.

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What is a measurable customer service KPI?

A measurable customer service KPI is one that is quantifiable, enabling businesses to track and analyze performance objectively. Characteristics of a measurable KPI include:

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Quantifiability: It can be expressed numerically, making it easy to calculate and compare over time. ‍
Clarity: It has a clear definition and method of measurement, ensuring consistency and accuracy in data collection. ‍
Relevance: It directly relates to customer service goals and objectives, reflecting areas critical to service quality and customer satisfaction. ‍
Actionability: It provides actionable insights, allowing businesses to implement improvements based on KPI performance.

What are the examples of customer service KPIs?

Here are some specific examples of Customer Service KPIs that businesses commonly use to measure performance and customer satisfaction:

First response time (FRT): The average time taken to respond to customer inquiries or issues after they are initiated.

Importance: Indicates the speed of initial customer service engagement and responsiveness.

Resolution time: The average time taken to resolve customer issues or tickets from the moment they are raised to when they are fully resolved.

Importance: Measures efficiency in problem-solving and impacts customer satisfaction.

Customer satisfaction score (CSAT): A metric that quantifies customer satisfaction with a specific interaction or overall service experience, often measured on a scale (e.g., 1-5 or 1-10).

Importance: Directly reflects service quality and customer perception.

Net promoter score (NPS): Measures customer loyalty and the likelihood of customers recommending the company to others, typically on a scale of 0-10.

Importance: Indicates brand advocacy and long-term customer relationships.

Customer effort score (CES): Measures the ease of customers' experience in resolving an issue or completing a transaction.

Importance: Low CES scores correlate with higher satisfaction and loyalty.

Average handle time (AHT): The average time spent handling a customer interaction, including hold time and after-call work.

Importance: Efficiency indicator impacting service levels and operational costs.

Ticket volume: The total number of customer service requests or issues received within a specific timeframe.

Importance: Helps in resource planning and workload distribution.

First contact resolution (FCR): The percentage of customer issues resolved during the first interaction without escalation or follow-up.

Importance: Reflects service effectiveness and impacts customer satisfaction positively.

Customer retention rate: The percentage of customers retained over a specified period, typically monthly or annually.

Importance: Measures service quality and customer loyalty.

Call abandonment rate: The percentage of incoming calls that are abandoned by customers before reaching an agent.

Importance: Indicates service accessibility and customer frustration levels.

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How are customer service KPIs different from customer service metrics?

Customer service kpis vs. customer service metrics:

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1. Focus and impact:

KPIs: Customer Service KPIs are strategic and focused on critical areas that directly impact the overall goals and objectives of the customer service department and the organization. They provide a clear indication of success and areas that require improvement. ‍
Metrics: Customer Service Metrics are broader and can include any data point that helps to measure and analyze customer service performance. They are often more granular and operational in nature, providing detailed insights into specific aspects of the service process.

2. Strategic relevance:

KPIs: KPIs are carefully selected to align with the company's strategic goals and are used to drive decision-making at higher levels. They are typically few in number but high in relevance and impact. ‍
Metrics: Metrics encompass a wide range of measurements that support day-to-day operations and performance analysis. They can be numerous and cover detailed aspects of customer service activities.

3. Measurement and reporting:

KPIs: KPIs are typically reported to senior management and stakeholders to provide a snapshot of how well the customer service function is performing against strategic objectives. They are often tracked on dashboards and are subject to regular review and action plans. ‍
Metrics: Metrics are used by operational teams to monitor and manage the performance of specific tasks and processes. They provide the data needed to improve efficiency and effectiveness but may not directly correlate with strategic goals.

4. Examples:

KPIs: Examples include First Response Time, Resolution Time, Customer Satisfaction Score (CSAT), Net Promoter Score (NPS), and First Contact Resolution (FCR). ‍
Metrics: Examples include the number of emails handled per agent, call abandonment rate, the number of escalations, average time on hold, and the number of training hours per agent.

Survei denyut nadi karyawan:

Ini adalah survei singkat yang dapat dikirim secara berkala untuk mengetahui pendapat karyawan Anda tentang suatu masalah dengan cepat. Survei ini terdiri dari lebih sedikit pertanyaan (tidak lebih dari 10) untuk mendapatkan informasi dengan cepat. Survei ini dapat diberikan secara berkala (bulanan/mingguan/triwulanan).

Pertemuan empat mata:

Mengadakan pertemuan berkala selama satu jam untuk mengobrol secara informal dengan setiap anggota tim adalah cara terbaik untuk mengetahui apa yang sebenarnya terjadi dengan mereka. Karena ini adalah percakapan yang aman dan pribadi, ini membantu Anda mendapatkan detail yang lebih baik tentang suatu masalah.

eNPS:

eNPS (skor Net Promoter karyawan) adalah salah satu cara yang paling sederhana namun efektif untuk menilai pendapat karyawan tentang perusahaan Anda. Ini mencakup satu pertanyaan menarik yang mengukur loyalitas. Contoh pertanyaan eNPS antara lain: Seberapa besar kemungkinan Anda akan merekomendasikan perusahaan kami kepada orang lain? Karyawan menjawab survei eNPS dengan skala 1-10, di mana 10 menunjukkan bahwa mereka 'sangat mungkin' merekomendasikan perusahaan dan 1 menunjukkan bahwa mereka 'sangat tidak mungkin' merekomendasikannya.

Berdasarkan jawaban yang diberikan, karyawan dapat ditempatkan dalam tiga kategori yang berbeda:

Promotor
Karyawan yang memberikan tanggapan positif atau setuju.
Pengkritik
Karyawan yang bereaksi negatif atau tidak setuju.
Pasif
Karyawan yang bersikap netral dalam memberikan tanggapan.

KPI Layanan Pelanggan

What is customer service KPIs?

What is a measurable customer service KPI?

What are the examples of customer service KPIs?

How are customer service KPIs different from customer service metrics?

Survei denyut nadi karyawan:

Pertemuan empat mata:

eNPS:

Berdasarkan jawaban yang diberikan, karyawan dapat ditempatkan dalam tiga kategori yang berbeda:

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